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Important Deadline from the Registrar’s Office:

• Tomorrow, Wednesday, December 3 — Last Day to withdraw from classes

Ms. Ivonne Segui Medina

Andrews Academy Registrar
269-471-3996
aaregistrar@andrews.edu

Please bring in food donations for the SA Christmas Food Drive! We are collecting through this Monday, December 8, so stop by the store, and bring in what you can! We want to give as much as possible. Thank you!

Each class should place their food donations in their class’s designated bin. The class who brings the most items will receive Red Coach donuts, and they will get a dress down day (no uniform, but within dress code policy - NO: hoods, sweats, shorts, skirts/dresses shorter than knee length when standing/sitting, etc.).

Requested items:

• Freshmen: instant mashed potatoes

• Sophomores: stuffing

• Juniors: mac & cheese

• Seniors: brownie mix

- Student Association 

Feast of Lights

Next Friday, December 12, 7:00 PM, at PMC

Andrews Academy would like to invite our Berrien Springs community to attend our annual Feast of Lights concert next Friday, December 12. Dr. Orrison began this "Gift to the Community" fifty-two years ago. Please join us for this free musical celebration of the birth of Jesus!

Would you like to help support the faculty and staff on December 17, 18, or 19 (during finals)? If we could get a few families to donate something on the sign-up form, that would be great! In the past, we have gone through two crock pots of soup for the faculty/staff in a meal.

Please sign up so we know how much food will be brought in. If you don't sign up, we will assume it hasn't been filled. Thank you!  

If you have questions, contact Kim Spare.

Final exams/assessments start Wednesday, December 17. Please note when your exams are scheduled for and carefully prepare for them so that you can do well in each of your classes. The first day begins at 9:25 AM to provide you more time to prepare. If your transportation requires you to arrive at the school at 8:00 AM, then please go to the Commons.

Students are required to attend even if you do not have an exam/assessment for that time slot. However, if you have a study hall (or band) during the first exam slot of the day, then you do not need to arrive until devotions. For students with band or a study hall for the first or last exam slot of the day, parents should contact us at AAattendance@andrews.edu or 269-471-3138 to excuse study hall/band. Contact Mrs. Meekma in the front office if you have any questions. Be sure to sign in at the front office if you arrive late or leave early. 

Students with a college class exam time that conflicts with AA classes or exams, please contact your teachers to make other arrangements. Also have your parent let the office know so that you can be excused.

If you have a break in between two finals (for example, on Thursday you have a 10:15 AM class final and no 11:10 AM class final [such as a study hall or CSA], then a 2:25 PM class final), then you must go to study hall. You may not leave campus and walk over to Apple Valley or anywhere else.

Please remember that students must stay in the classroom for the entire exam class period. You may not go "get books," "get a drink," etc. when you are done with your exam.

Before the exam begins, please get books you may need to study from, get a drink, use the restroom, etc. so that you can stay in the classroom the entire time. We want the entire school to be quiet during exams so that they can be done as effectively as possible without distractions. Thank you!

If there is a family emergency or some type of extenuating circumstances that necessitate a student missing any of their final exams, there is a form in the office to request an exception to the policy that will need to be filled out, signed by parent, administration, and teacher(s), and then turned in to the office prior to exam week. There is a $20 fee for each exam that needs to be rescheduled.

AA will be closed (except by appointment) during Christmas break.

Please make sure that we have the phone number that you would like to have contacted. For school closings due to weather, we also send an email, put the announcement on our Facebook and Instagram pages, and alert local TV stations (WSBT, WNDU, ABC57).

To receive a text notification instead of a call (text works best), please text “ALERT” to 22300. Please make sure that you have given us the number that you would like to be texted on as well. Email ginam@andrews.edu with any changes. Thank you!

Attention Students: If you would like Friday's boxed lunch, those who are signed up for the lunch program must order it each week by Wednesday at 2:00 PM. The sign-up sheet will be at lunch or in the main office.

Parents: To sign your student up for the lunch program or add funds to your student's account, you may use this link to pay online (you will need your child's AU ID number), or you may pay with cash or check at the Academy main office. The minimum payment for 20 lunches is $141.20, unless your student has been approved for reduced lunch.

School Communications

The E-Sanjo and other communications from the school, including classroom teacher communications, use the email address(es) that you (and your parents) have recorded in FACTS when you registered for Andrews Academy. We will also use students' AU email address. Some have been wondering why they are not receiving their school communications to a certain email. If you wish to have communications sent to a specific email address, please send the change to ginam@andrews.edu. Thank you!

Important Attendance Policy Updates

ATTENDANCE EVALUATION

Each student begins each semester with an attendance record of zero points. All absences and tardies (excused and unexcused) are assigned a weight of 1 point. The FACTS system includes separate attendance codes, allowing for clear categorization and reporting:

• A (Absence) 

• AE (Excused Absence)

• T (Tardy)

• TE (Excused Tardy)

The AS attendance code is assigned a weight of 0 and is used to mark school-related absences (e.g., for approved school trips or activities). These absences do not count against the student’s attendance record.

Students are allowed one long tour per semester.

PROCEDURES

Each school day, the student who was absent or tardy without excuse is notified of the record in FACTS, the student information system. Parents and students both receive email notifications. If the student believes the record to be incorrect, or has any question about the record, it is that student’s responsibility to contact the school office or attendance officer or submit to the school office a written excuse from a parent/guardian within 3 school days to remove those points.

Correction received after five days generally will not be accepted. In instances where a student is absent for several consecutive days, such as for an extended illness, two school days are allotted following the last absence to submit an excuse.

A student is responsible for all course work missed while absent with or without excuse.

Absence Policy
• After 5 unexcused absences per class: Student receives a warning email.
• After 8 unexcused absences per class: Student receives a demerit.
• After 10 unexcused absences per class: A meeting is scheduled with the student, parents, and attendance officer or another administrator.
• After 10 combined excused and unexcused absences per class: Student receives a warning email noting the risk of withdrawal from the class.
• After 15 combined excused and unexcused absences per class: A meeting with the registrar is required, and the student may be withdrawn from the class and lose all credit subject to that class, pending a review by the Student Affairs Committee.

Tardy Policy
• After 5 unexcused tardies per class: Student receives a warning email.
• After 10 unexcused tardies per class: Student receives a demerit.
• After 10 total excused and unexcused tardies per class: Student meets with the attendance officer or administrator.

Demerit Review Policy
Demerits related to attendance may be re-evaluated at the end of the semester if the student maintains no unexcused absences or tardies from the date the demerit was issued onward.

A student is eligible to hold an organizational office or leadership position as long as they maintain an attendance score below 7 unexcused absences. A student is also eligible to participate in co-curricular, overnight trips and tours if the attendance score is below 7 unexcused absences. A student is placed on citizenship probation when the attendance score reaches 7 unexcused absences. 

Major off-campus school activities include, but are not limited to, overnight trips and tours (see section on Student Citizenship-Citizenship Probation). When a student’s attendance score reaches 7 unexcused absences, the student is placed on citizenship probation. Further unexcused absences could lead to future in-school suspensions. Repeated attendance issues will be referred to the Student Affairs Committee to determine if the student should continue in the Academy and, if so, under what conditions. If these conditions are not successfully adhered to, the student’s enrollment may be discontinued at the time of infractions, at the end of a given semester, or at the end of the school year.

Students who miss five (5) consecutive school days due to illness must provide written documentation from a certified medical professional corroborating the necessity of that absence.

- From the Sourcebook (pg. 67-68)

For any attendance questions that you would like to ask by email, please direct them to AAattendance@andrews.edu.
 

Thank you!

Mrs. Dionne Robinson
Guidance Counselor/Attendance Officer
Andrews Academy
269-471-3453

More Attendance Information

• Pre-arranged Absences: Please be sure to fill out a pre-arranged absence card if you know in advance that you will be missing school due to a doctor/dentist/orthodontist appointment, trip, basketball tournament, driver's test, etc. These cards can be found in the main office or online. A parent's signature is required, then the office, and teacher(s) of the class(es) that you will miss.

• Class Schedule Adjustment (CSA) Requests: A CSA is available for students who have a study hall at the beginning or ending of the school day or will be working during a study hall during the school day. A CSA is required for students who leave the Academy to attend classes at Andrews University, who are going to work off campus, or who wish to begin the school day later or leave earlier on a regular basis. The CSA request form must be filled out and signed by everyone indicated on the form before the student stops attending their study hall. Students must adhere to CSA guidelines that are printed on the CSA application. Any violation may cause the CSA to be revoked. We will email students and parents when a CSA is approved.

• Other Absences: Parents, please call the main office (269-471-3138) or email AAattendance@andrews.edu if your student is going to be absent or tardy. These are the preferable methods. 

Please provide the reason why your child will not be attending school and how long you think they will be out.

Parents/Guardians are the only authorized individuals who can excuse a student's attendance. When emailing, parents must send correspondence from their email account to maintain the validity of the request. Please include the name of the student.

From the Sourcebook (pg. 68):

Students who miss five (5) consecutive school days due to illness or injury must provide written documentation from a certified medical professional corroborating the necessity of that absence.

For any attendance questions that you would like to ask by email, please direct these questions to AAattendance@andrews.edu.

Mrs. Dionne Robinson

Guidance Counselor

dionner@andrews.edu

269-471-3453

If you have not done so already, please purchase the Multi-Factor Authentication Security Key for all AA students right away. This key is essential for your child to access all Google platforms (AU email, Google Classroom, etc.), as well as secure documents from Andrews University and Andrews Academy. Each student needs their own security key, which cannot be used by anyone else.

Security Key Link

AA Uniforms Available from Lands' End

Please review the Sourcebook (pgs 65-66) for more information regarding uniforms. 

• Only approved logoed uniform wear is allowed.

• A solid-color, long sleeved undershirt may be worn under the AA short-sleeved polo (no writing should be visible on the undershirt).

• Only AA logoed jackets are allowed to be worn in the building.

• The PE uniform (t-shirt or sweatshirt, shorts or sweats) can only be worn during PE class.

• If a student is wearing an AA logoed jacket, they should also have an AA logoed shirt underneath.